HFML - FELIX-Radboud University RU, The Netherlands

Secretary Position for Artificial Intelligence at Radboud University, Netherlands, May 2022

The Netherlands

Secretary Position for Artificial Intelligence will monitor and administer all personnel matters of the department such as vacancies, contracts, introduction of new staff, organisation of their workplaces, IT, absence registration, etc. is available at Department of Artificial Intelligence, Radboud University, Netherlands, May 2022

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General Info

Position: Secretary
No. of Positions: 1
Research Field:
Deadline to Apply: Expired
Joining Date: ASAP
Contract Period: 1 year
Salary: € 2,376 - € 3,208

Department of Artificial Intelligence

Radboud University (RU), the Netherlands


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Qualification Details

  • You must have completed your training as a secretary (preferably at Schoevers).
  • You have at least two years of relevant work experience.
  • You are fluent in spoken and written English and Dutch.
  • You are flexible, proactive, accurate, immune to stress and result-oriented.
  • You have experience taking minutes.
  • You have excellent knowledge of the MS Office package and the skills and ability to work with all kinds of IT systems.
  • You are familiar with working in a large organisation.
  • Preferably, you are used to working in a science environment with academic staff.

Responsibilities/Job Description

The Department of Artificial Intelligence and the Educational Institute of Artificial Intelligence have an opening for a secretary to support both research and teaching. We are seeking an all-round secretary. You will act as a point of contact for queries from staff, students and external parties. You will monitor and administer all personnel matters of the department (vacancies, contracts, introduction of new staff, organisation of their workplaces, IT, absence registration, etc.). You will be the contact person for the personnel department. You will support researchers on various levels (maintaining contacts with external parties, doing the database maintenance, ordering research material, keeping records of articles, social media and website publications, etc.). You will prepare and supervise events, such as thesis presentations, graduation ceremonies and symposia, and you will organise research and other meetings and take minutes. You will manage the agendas of senior staff in the department, make appointments, reserve meeting rooms, order catering as well as other practical and logistical issues such as stock and material orders and housing issues.

How to Apply?

Application Method: Online Application
Ref. No.: -

Application Procedure

You can apply until 4 May 2022 exclusively using the button below. Kindly address your application to Susanne van Helden. Please fill in the application form and attach the following documents:

  • A letter of motivation.
  • Your CV.

The first round of interviews will take place on Tuesday 10 May. The second round of interviews will take place on Friday 13 May. You would preferably begin employment as soon as possible.

About the  Department of Artificial Intelligence

The Department of Artificial Intelligence is part of the Donders Centre for Cognition, which is one of the centres of the Donders Institute for Brain, Cognition and Behaviour. This research institute is home to more than 600 researchers from 35 countries, and a world-class research centre devoted to understanding the mechanistic underpinnings of human cognition and behaviour in health and disease. English is the lingua franca at the institute.

The Educational Institute of Artificial Intelligence (AI) is embedded in the Faculty of Social Sciences. AI staff members are employed by both the DCC and the Educational Institute and are therefore involved in research as well as teaching. The Bachelor's and (Pre)-Master's programmes in Artificial Intelligence are international and therefore English-taught and host staff and students from different backgrounds and cultures. Over the last few years, the number of students and staff has increased considerably. You will work closely with the Degree Programme Director, Programme Manager and secretary from the DCC. The position will be embedded in the Department of Artificial Intelligence; your supervisor will be drs. Susanne van Helden.

Radboud University is an equal opportunity employer, committed to building a culturally diverse intellectual community, and as such encourages applications from minorities.

Radboud University

We want to get the best out of science, others and ourselves. Why? Because this is what the world around us desperately needs. Leading research and education make an indispensable contribution to a healthy, free world with equal opportunities for all. This is what unites the more than 24,000 students and 5,600 employees at Radboud University. And this requires even more talent, collaboration and lifelong learning. You have a part to play!

About the Employer:



  • Employment for 1.0 FTE.
  • The gross monthly salary amounts to a minimum of €2,376 and a maximum of €3,208 based on a 38-hour working week, depending on previous education and number of years of relevant work experience (salary scale 7).
  • You will receive 8% holiday allowance and 8.3% end-of-year bonus.
  • It concerns a temporary employment for 1 year, with the prospect of a permanent position after positive evaluation.
  • You will be able to use our Dual Career and Family Care Services. Our Dual Career and Family Care Officer can assist you with family-related support, help your partner or spouse prepare for the local labour market, provide customized support in their search for employment  and help your family settle in Nijmegen.
  • Working for us means getting extra days off. In case of full-time employment, you can choose between 29 or 41 days of annual leave instead of the legally allotted 20.

Additional employment conditions

Work and science require good employment practices. This is reflected in Radboud University's primary and secondary employment conditions. You can make arrangements for the best possible work-life balance with flexible working hours, various leave arrangements and working from home. You are also able to compose part of your employment conditions yourself, for example, exchange income for extra leave days and receive a reimbursement for your sports subscription. And of course, we offer a good pension plan. You are given plenty of room and responsibility to develop your talents and realise your ambitions. Therefore, we provide various training and development schemes.

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Contact details

For questions about the position, please contact Susanne van Helden, Programme Manager at +31 6 31 13 21 82 (office hours) or [email protected].

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